The Kingston Hill records date from 1887 to 2016 and measure seven linear feet. The collection is divided into five series: History (1904-2016), Administrative (1888-2013), Financial (1909-2007), Residents (1887-2010), and Photographs (1916-1991).

The bulk of the History series is made up of research and drafts for Ruby Klatt’s book, The Story of Kingston Hill. Klatt was matron of Kingston Hill from 1964 to 1980. It summarizes the history Kingston Hill from its founding to its centennial, and includes illustrations and anecdotes. There is one copy of the finished book in this series. This series also provides historical context for Kingston Hill through books and pamphlets about Linn County, Iowa’s social welfare services.

The Administrative series focuses on the daily operation of Kingston Hill, covering facilities, admissions, board correspondence, employment, and certifications. It has one sub-series: staff. The bulk of the Administrative series is made up of meeting minutes from the Board of Managers, also known as the Women’s Board, and corporate records. The series also includes several versions of the organization’s bylaws, a few committee reports, a small amount of publicity and advertisements, and a short run of newsletters.

The Staff sub-series contains records that pertain to the work, hiring, and requirements of the Kingston Hill staff. The sub-series is largely made up of employee time sheets and nurses’ station records. The nurses’ station records are notebooks with handwritten accounts of what happened on a nurse’s shift. The Employees, general file includes newspaper clippings featuring employees and position descriptions. It particularly emphasizes the position of matron.

The Financial series focuses on Kingston Hill’s income, contributions, and financial status. It includes tax documents, financial reports, treasurer’s reports, balance sheets, and several handwritten notebooks entitled Business of the Home which detail the Home’s expenditures on a monthly basis. Additionally, the financial series includes correspondence from both the Women’s and Men’s boards about finances, including the financial contributions of residents. There are files concerning Kingston Hill’s involvement in the local Chamber of Commerce, and with United Community Service, which contributed to funding Kingston Hill on several occasions. The series also contains examples of checks, bills, and receipts that Kingston Hill accumulated through its daily business.

The Residents series concerns the women who lived in Kingston Hill. It includes records of events that the women participated in at Kingston Hill, such as a fashion show aimed at older women, and guest books that date back to 1897. There are several files dedicated to the writings of residents, including poetry, correspondence, and one Christmas issue of the Kingston Kourier. The Kingston Kourier is filled with stories written by Kingston Hill residents. It is not clear if any additional issues were printed. A large portion of the Residents series is dedicated to Residents’ records. These records, compiled at different times, each contain a distinct combination of information on residents. This information often includes names, family member’s names, dates and locations of birth and death, the years they entered and left Kingston Hill, and emergency contacts.

The Photograph series contains photographs of staff, residents, and events at Kingston Hill. The bulk of the images originated in the second half of the twentieth century. They include informal portraits of residents and staff, and images from events such as a visit from Santa Claus and Kingston Hill’s centennial celebration. Additional photographs which were used in the book The Story of Kingston Hill by Ruby Klatt, are included in the History series.